You can view function dictionaries at any time AutoCorrect And Autotext- just out of curiosity, and also to add new elements or remove old ones. To do this, bring up the dialog box AutoCorrect. Select a team Tools>AutoCorrect Options. (If you don't see this command, click the downward arrow at the bottom of the menu.) Click the tab shortcut AutoCorrect(Fig. 7.4).
Using the options listed at the top of the tab AutoCorrect, you can force the program to correct the most common errors (typos). For example, Correct TW Capital letters at the beginning of a word (for those who type quickly), Capitalize the first letters of sentences, Eliminate the consequences of accidentally pressing CAPS LOCK.
In presenting the material in the following sections of this chapter, we assume that the dialog box AutoCorrect you have it open and ready to go.
How to add a new element to the AutoCorrect dictionary yourself
Tab AutoCorrect The dialog box of the same name gives the user the opportunity to create new elements, in particular, to enter text that should be corrected as you type, and text that is the correct version of the first text. The first text is entered in the Replace field, the second text in the To field.
- Typos and common errors are entered in the field Replace.
- The correct option is entered in the field On. (Check the option box Plain text, so that the formatting characteristics do not change.)
- Click the button Add to put the new element into effect.
- Click the button OK, and window AutoCorrect will close.
Note
Please note AutoCorrect is a tool that needs to be used with great care, especially if you have a habit of entering text without looking at the screen.
How to remove items from an AutoCorrect dictionary
First, find the item you want to remove. For example, AutoCorrect replaces the word "it" with "go", but you use the word "IT" as an abbreviation for one of your documents and don't want the program to correct it.
Once you find the word in the list of AutoCorrect items, move your mouse pointer over it and click on it. Click the button Delete. Ready.
Now click on the button OK, and the AutoCorrect window will close. After this, the program will not replace the word "itti" (typed in uppercase or lowercase letters, as well as various combinations of lowercase and uppercase letters) with the word "go".
Adding items to the AutoText dictionary
To expand your vocabulary Autotext(as you remember, the function Autotext used when Word should type the endings of words or phrases for you), click on the tab shortcut Autotext dialog box AutoCorrect(Fig. 7.7).
Rice. 7.7. AutoText tab of the AutoCorrect dialog box
On the tab Autotext there are no Replace and To fields, like on the tab AutoCorrect. In the figure we see only the Element Name field, where you enter a word or phrase that Word will “add” for you (for example, the details of your company or your address). Try entering the following text in this field:
Company "Horns and Hooves", Internet address WWW.ROGATY.COZ
Click on the Add button and the text will be added to the dictionary Autotext. Now, as soon as you type the word Company in the document, Autotext will intercept your work and immediately offer this entire text. Press the key
Close the dialog box AutoCorrect click on the button OK.
- Fastest tab Autotext can be displayed using the command Insert>AutoText>AutoText.
- Any text selected directly in the document is displayed in the window AutoCorrect on the tab Autotext. Highlight text fragment and click on the tab shortcut Autotext. The text you selected appears in the Item Name field of the dialog box Autotext. Click the Add button, then click OK, and the selected text will appear in the dictionary Autotext.
- If you do not want text from the document to be added as an entry, then before selecting the command Insert>AutoText>AutoText Do not highlight a single character in the document.
- AutoText entries are organized according to formatting styles. If you need to classify an AutoText entry into a specific category, define appropriate formatting for it. The style name determines the category in which the AutoText entry appears.
How to remove an element from the AutoText dictionary
If you decide to finally clean your workplace, it would be very wise to start by removing elements Autotext. Find the item you want to delete in the list, click on it to highlight it, and then click on the Delete button. If you are in the mood, you can remove a few more elements in the same way.
AutoText function this is very convenient way saving time when working in Microsoft program Word. With the click of a button, you can insert frequently used phrases or names into your documents. For example, you can use AutoText to insert a greeting, address, or signature in letters. Learn how to get started with AutoText in Word now! It's very simple!
To use AutoText in Word 2007 and higher, you need to add it to the panel quick access. You can then easily create and insert your own AutoText elements.
Adding AutoText to the Quick Access Toolbar
To add the AutoText feature to the Quick Access Toolbar, follow the instructions below:
1. From the File menu, select Options.
2. In the window that opens Word Options Click on the “Quick Access Toolbar” tab.
3. In the “Select commands from” field, put “All commands”, and in the list below, click on “AutoText” and click the “Add” button.
4. Click OK. The AutoText button will now appear on the Quick Access Toolbar:
Adding text to AutoText
1. Select the text you want to add. This could be several words, paragraphs, fields, graphs, tables or other objects.
2. Click the AutoText button, and then click Save Selection to AutoText Collection or press ALT+F3.
3. In the “Creating a new” window that opens standard block» In the Name field, enter a name for the AutoText. You can use this name to identify this AutoText in the list or to manually enter AutoText by entering its name (you will learn about this a little later).
4. The collection should remain "AutoText".
6. The Description field only serves as a reminder to you about the content of the autotext. You don't have to enter it.
8. In the Options field, you can choose how the AutoText block will be inserted: paste only the content (as it was created), paste into a new paragraph, and paste into a new page.
Inserting AutoText into a Document
Place the cursor where you want the AutoText to be inserted. There are two ways to insert it:
1. Manually: Enter the AutoText name and press F3. Word may also prompt you to press the Enter key to insert.
2. By mouse: Click the AutoText button, click on the desired entry to insert it, or click on the entry right click mouse and select where you want to paste it.
Editing and deleting AutoText entries
1. Editing. To edit AutoText properties, such as name, category, description, right-click on the AutoText entry and select “Edit Properties...”. To change or redo the autotext itself, you need to insert it, change it, and then save it, just like a new entry, but with the same name. And the program will overwrite the old autotext with the new one.
2. Removal. To delete an AutoText entry, right-click on it and select "Arrange and Delete...". The “Standard Blocks Organizer” window will open; in it, select the desired entry AutoText and click the “Delete” button. Confirm deletion, then click Close to finish.
When working in Word in editable text documents Often you have to insert “standard” phrases, addresses, sets of terms, names and similar blocks of text. Entering them manually each time means wasting precious time; pasting from a pre-prepared file using the standard copy/paste method is better, but again you need to open this file, find the desired element in it, copy it, return to Word and only then paste .
In general, again it all comes down to wasting time.
Luckily, Word has a feature that allows you to insert blocks of text into a document quickly and without hassle. It's called Autotext. The essence of her work is as follows. Fragments of text selected in Word are saved to a special file Normal.dotm, which serves as a template to which, if necessary, the user can insert text by pressing just one button. Now let’s imagine that you have some text and you need to add it to the AutoText template.
Select the desired section of text in the document, switch to the tab "Insert" and in the block "Text" click on the top middle icon "Express blocks". In the menu that opens, select "Autotext" -> “Save the selection to the AutoText collection”.
In the dialog box that appears "Creating a new text block" assign it to (if you want) suitable name and save it by clicking "ok". There is no need to change any other parameters.
Now you can paste saved text from "AutoText" into documents anywhere, while the original template formatting will be preserved. And to save yourself from having to switch to the tab every time "View" and call "Autotext", add it to the Word Quick Access Toolbar by clicking on the menu item "Autotext" right click and select in context menu the corresponding option.
It is likely that over time you will accumulate a lot of text blanks and you will want to delete the unnecessary ones. This is also very easy to do. Call template from "AutoText", right-click on the entry that is no longer needed and select the item in the menu "Organize and delete...".
This will open the building block organizer window.
Click on the button "Delete" and the entry will be deleted from the template file Normal.dotm.
MS Word has a wide range of different functions that can make the user's work easier in it. And autocorrect is included in this number. It allows the user to correct misspelled words. If you type quickly using ten-finger typing, autocorrect will help correct words in which the letters are mixed up. In addition, you can configure it in such a way that after typing certain combinations of letters or numbers, special characters or symbols are inserted into the text.
Now let's take a closer look, how to autocorrect in MS Word. Click on the “File” button or on the Word logo in the upper left corner and select “Options” from the menu that opens.
The following dialog box will appear. In it, open the “AutoCorrect” tab. Now check the Replace as you type box. Below, in the “replace” line, write the desired word, and in the “to” line, the right word, which will be in the document.
Click on the “Add” button and check the “Automatically correct spelling errors” box. To save the settings, click “OK”.
As you can see, the window already contains various words and characters for which autocorrection will also be performed. Usually there are words in which the user can make a mistake or confuse the order of letters. You can add to this list yourself.
If you do not need some of the proposed options, select them with the mouse one by one and click “Delete”.
If you type a lot and the same phrases are often repeated in the text or long words, then set up autocorrect for them too. To do this, in the “replace” field it is better to write combinations of letters and numbers that are not used in the language.
For example, after I type "trm" and press space, the text will say "now let's look at it."
You can also autocorrect in Word for special characters. For example, you often use the sign “S” in the text. Open the familiar window and fill in the “replace” and “to” fields. I simply copied the amount sign from the text of the document. Please note that there must be a bullet in the "rich text" line.
Now, when I type “*sum” and press space, the S sign will be automatically inserted into the text (there should be a sum sign instead of S).
If you have copied a large piece of text and there are dashes or the wrong quotation marks, you can replace words or characters in Word.
Let's look at the example of a short fragment. Here, regular dashes need to be replaced with em dashes, and the surname Ribin should be changed to Rybin.
Press the key combination Ctrl+H. The Find and Replace window opens. Go to the Replace tab. In the “Find” field, enter the incorrect last name, and in the “Replace” field, enter the correct one. Click "Replace All".
Now let's replace the dash. Instead of an en dash, a document may contain hyphens, which are used in ordinary words - so and so. They don't need to be replaced. But in such words there are no spaces before and after the hyphen.
Click on the “More” button, a window of additional parameters will open. In the “Find” field, put italics and press the space bar. Now click on the “Special” button and select “En Dash” from the list, it will be displayed as symbols. Press space again.
In the “Replace with” field, do the same thing, only select “Em Dash” from the list. Click "Replace All".
The text after replacement looks like this.
That's all. Set up autocorrect settings in Word, or use replacement in Word. At first it will be unusual, but over time you will get used to it, and working with documents will be much easier.
As a rule, replacement for Microsoft Word is searched if we're talking about only about free use text editor. But even being a paid product, Word still remains the most popular program to create documents. The secret to the popularity of the brainchild of the software giant is the functionality and user-friendliness of the interface. Perhaps the only thing that the popular text editor lacks is a customizable word completion function - a function of predicting the words entered by the user, like in search engines.
However, autocompletion of not only words, but even entire phrases can be configured and used within the AutoText function. Also, the word auto-completion function, which is not only pre-configured, but also using ready-made dictionaries, can be implemented in Word using third party program Comfort Typing Pro. Both of these options will be discussed below.
So, how do you set up word completion in Word?
1. AutoText inside Microsoft Word
Automatic word completion is a very convenient thing when typing the same type of text. Words and phrases added to the AutoText collection can appear instantly in the document. Simply type a few initial characters and, when a special field appears, press Enter to insert the entire word or phrase. To do this, however, you first need to do a little work to add frequently used words and phrases to the AutoText collection.
Access to the AutoText launch button in Word is not implemented very well for frequent use. In the “Insert” tab, you need to select the “Text” button, then “Express Blocks”, and then “AutoText”.
Since you first need to create a word auto-completion database yourself, periodically saving the necessary words and phrases to the AutoText collection, a button for this function will obviously not be superfluous on the quick access panel. Click the "File" menu.
Let's go to "Parameters".
Click the tab on the left “Quick Access Toolbar”. In the “Select commands from:” column, indicate “Insert Tab”. At the very top of the list we will see the “Autotext” button. It needs to be added to the Quick Access Toolbar field using the “Add” button in the middle. To save the settings, click “Ok” below.
The AutoText button will appear on the Quick Access Toolbar. In the future, to add words and phrases to the AutoText collection, you must first select them in the document, then click the AutoText button and use the save option.
The Save to AutoText Collection form in Word allows you to assign words and phrases to different categories. In principle, the entire vocabulary base can be saved in the default category “General”. For the convenience of working with large stocks of words, it is better to classify them into different thematic categories. In the category drop-down list there is a “Create category” item.
When you select this item, the new category name field will open. After specifying a name, the category will appear in the form of saving words to the AutoText collection. Next, select the desired category and click “Ok” at the bottom of the form.
Words and phrases saved in the AutoText collection will be available in the preview table when you click the AutoText button on the Quick Access toolbar. When you select a preview, its contents—words or phrases—will be automatically inserted into the document.
But it is much more convenient to work with the contents of the AutoText collection using the auto-completion type. As mentioned, words and phrases from the collection will be automatically added after pressing the Enter key, when an autotext field appears next to the characters being entered.
You can remove unused words and phrases from the collection by clicking the AutoText button and calling up the context menu on the preview. The Organize and Delete command will open a window for organizing your AutoText collection.
The AutoText organizing window is called the Building Blocks Organizer. It stores blocks with other template fragments Microsoft Word. Sorting blocks in this window by category allows you to quickly find blocks with the necessary words and phrases from the AutoText collection. Blocks will be deleted using the “Delete” button at the bottom of the window.
Undoubtedly, with the AutoText function you can increase the productivity of creating documents of the same type. At the same time, AutoText is not a full-fledged substitute for the auto-completion function. Word, alas, does not have its own artificial intelligence. The word auto-completion function, which is absent in Word, but available in the arsenal of another well-known text editor - LibreOffice Writer - provides for automatic replenishment of vocabulary while working with documents. By activating the word collection option in the autocorrect settings, the LibreOffice Writer user will receive suggestions for autoinput from a self-generated database of individual words previously present in the text open documents.
A real auto-completion function in Word, as in any other text editor Windows can be implemented using the Comfort Typing Pro program.
2. Auto-completion of words using the Comfort Typing Pro program
The Comfort Typing Pro program provides a small sign in the character input area with options for completing the typed word. Word options change instantly as you enter further characters. The program has its own dictionaries in several languages, including Russian. You can add your own frequently used words to these dictionaries.
Comfort Typing Pro is a paid program (630 rubles), but you can download it completely free from the official website and also test it for free for a whole month after installation.
The word auto-completion feature in Comfort Typing Pro itself is called word auto-suggestion. But this is not the only functionality; the program also provides Windows with a customizable switch language layout keyboard and text templates.
After installation and launch, the program will minimize to the system tray. Call up the program menu on the Comfort Typing Pro icon in the system tray and first of all check that the “Allow auto-suggestion of words” option is active. Next, open “Options”.
On the left, select the “Auto-suggest” tab. Here, too, the word auto-completion feature can be turned on and off if not needed. If there is no need to change the function settings, simply assign it below convenient key word inserts.
In the “Dictionaries” tab, you need to download and install Russian-language dictionaries. For some reason they are not supplied with the program.
If necessary, you can install dictionaries for other supported languages.
After downloading, the dictionaries will be available automatically. At any time, you can go to the “Dictionaries” parameters tab, select one or another dictionary from the list and, by clicking the “Edit” button, add your own words. The dictionary will open in a regular notepad. In order for the word auto-completion function to automatically replenish its vocabulary while working with various documents, the “Remember user words” option must be active in the “Dictionaries” tab.
After making any changes, click “Save” at the bottom.
We can test the function: open Microsoft document Word, we begin to enter text and, if the necessary words are available in the table of completion options, insert them with the assigned key.
Moving between word variants within the table is carried out using the navigation keys - up arrow and down arrow.
Have a great day!
14203When working in Word, you often have to insert "on duty" phrases, addresses, sets of terms, names and similar blocks of text. Entering them manually each time means wasting precious time, inserting them from a pre-prepared file using standard methods copy/paste
- this is better, but again you need to open this file, find the desired element in it, copy it, return to Word and only then paste it.
In general, again it all comes down to wasting time.
Luckily, Word has a feature that allows you to insert blocks of text into a document quickly and without hassle. It's called. The essence of her work is as follows. Fragments of text selected in Word are saved to a special file Normal.dotm, which serves as a template to which, if necessary, the user can insert text by pressing just one button. Now imagine that you have some text and you need to add it to the template .
Select the desired section of text in the document, switch to the tab "Insert" and in the block "Text" click on the top middle icon "Express blocks". In the menu that opens, select -> “Save the selection to the AutoText collection”.
In the dialog box that appears, assign it (if you want) suitable name and save it by clicking "ok". No other parameters need to be changed.
Now you can insert saved text from documents anywhere, while the original template formatting will be preserved. And to save yourself from having to switch to the tab every time "View" and call , add it to the Word quick access toolbar by right-clicking on the menu item and selecting the appropriate option in the context menu.
It is likely that over time you will accumulate a lot of text blanks and you will want to delete the unnecessary ones. This is also very easy to do. Call the template from, right-click on the entry that is no longer needed and select the item from the menu "Organize and delete...".
An AutoText element is a text object placed in a dictionary and available for insertion into various documents. Each AutoText element is given a name up to 31 characters long.
AutoText items can be used to enter or replace the following frequently used information:
- company names and addresses;
- company logo;
- standard paragraphs (for example, sections of contracts);
- tables.
The availability of elements depends on the template you are using. AutoText items created in a file with a specific template are saved in that template. Different templates may contain different AutoText elements.
AutoText elements created in the Normal template are available in any document.
- Select the text or picture you want to save as an AutoText list item.
- Select the command and then the Create command (Fig. 75).
Rice. 75. Creating an AutoText Element
- Accept the default AutoText list item name, or enter a different name.
- Click OK.
There are built-in autotext list elements (appeals, farewells, etc.) that can be used when writing messages (Fig. 76).
Rice. 76. Built-in AutoText elements
If the AutoText menu contains additional list elements ( Attention, Normal, Greeting, etc.), select the one you want.
When you create an AutoText list item, you can link it to the paragraph style used to format the text or picture.
Inserting an AutoText List Item
When inserting an AutoText element into a document, the user is prompted to select from a list of elements that match the template being used, as well as from the template Ordinary.
- Place the cursor at the place in the text where you want to insert the AutoText list item.
- Select a team Autotext in the Insert menu (Insert, AutoText). To see a complete list of built-in AutoText elements, when you select a command AutoText Hold down the Shift key(Fig. 77).
- Select the name of the desired AutoText list item.
- Click the button Insert.
Rice. 77. Inserting an AutoText element
To insert an element from full list Autotext, you can use the following sequence of actions:
- Select a team Autotext in the Insert menu (Insert, AutoText), then the line -AutoText from the submenu.
- Select the AutoComplete checkbox for AutoText and Dates.
- Select the desired element from the list of AutoText elements.
- Click Insert, then OK.
Later, when you enter the first few characters of the AutoText item name into the document, press F3 to accept the suggested AutoText list item. Otherwise, continue typing.
Deleting an AutoText list item
- Select a team AutoText in the Insert menu (Insert, AutoText), and then the line AutoText from the submenu.
- In the field Element name Select the name of the AutoText list item you want to delete.
- Click the button Delete.
You cannot undo deleting an AutoText list item.
Exercise
Create and insert an AutoText element
- Enter and highlight text (for example, company name on English- Training Center KUDITS), which should be saved as an AutoText list item.
- Select a team AutoText on the Insert menu and then New.
- Enter a name for the AutoText list item.
- Click OK.
- Select a team AutoText in the Insert menu, then the AutoText line from the submenu.
- Check the box Auto-completion for autotext and dates.
- Place the cursor where you want to enter AutoText.
- Enter name characters into the document tso and press the key F3.
The function is used to automatically correct the most common typos, spelling and grammatical errors. AutoCorrect settings are easy to change, and you can add to the existing list of automatic corrections.
AutoCorrect elements can be used:
- to correct the most common errors;
- replacing some unusual characters;
- deciphering abbreviations and abbreviations.
Adding an item to the AutoCorrect list
- Select the AutoCorrect command in the Tools, AutoCorrect menu (Fig. 78).
- Select the Replace text as you type checkbox.
- In the field Replace Enter a word or phrase that is frequently misspelled, for example enter "dyal".
- In the field On (With) enter correct spelling this word, for example enter "for".
- Click the button Add (Replace).
Rice. 78. Autocorrect
AutoCorrect is often used to decipher abbreviations, for example MSU - Moscow state university.
To configure AutoCorrect settings, select the command Autocorrect in the Tools menu (Tools, AutoCorrect). When working with text, all switches must be turned on. Table 15 describes the parameters of the AutoMean command.
Table 15. Automeasures parameters
If the Replace text as you type checkbox is selected in the AutoCorrect dialog box, AutoCorrect will automatically correct errors and insert the required objects (text, graphics, and symbols).
The standard autocorrect list includes most of the most commonly used characters. For example, enter (c) to automatically insert the © character. It is possible to supplement the list of autocorrect element symbols. To do this, select the Symbol command from the Insert menu (Insert, Symbol), select the desired symbol, click the AutoCorrect button, and then save the AutoCorrect list item as usual.
