Autotext- these are ready-made named fragments of a document that can be used to insert them into a document under control user.
When you start typing a word that is part of AutoText, a list of possible endings for that word appears next to the text you type. You are typing Sep., and AutoText will suggest September, instead of typing, press Enter.
AutoText ends the following group of words:
Current date.
Days of the week.
Name of the month.
AutoCorrect element.
Task 4
Provide the above AutoText elements as an example in the document.
Autotext serves as one of the tools for storing and quickly inserting text, pictures, fields, tables, and other frequently used elements. Word has a list of built-in AutoText elements classified into various categories. When creating a letter, you can use the following AutoText list elements: Greeting, Farewell, Signature.
Insert AutoText elements:
Display PI Autotext. Right click mouse click on any PI and select Autotext, then expand the list All elements and click on the desired element.
You can use the menu Paste/AutoText,select one of the sections from the list and click on the desired element.
Enter command Paste/AutoText and on the tab Autotext select an autotext element in the list and click on the button Insert.
Enter name using keyboard autotext and press the key.
For creation new element autotext need to select the entire element in the document autotext, and then use one of the following:
Display PI Autotext click on the button Create and then enter a name Autotext.
Enter command Insert/AutoText/Create, and then enter the element name Autotext.
Task 5
To create an AutoText item, enter the following text:
Moscow State Open University ( CI )
Select this text and enter the command Insert/AutoText/New enter a name in the text field MGOU- the name of the element of this autotext.
You can insert an AutoText element into a document in the following ways:
Enter AutoText name MGOU and press the key F3 ;
Enter command Tools/AutoCorrect Options/AutoText, select the desired element in the dialog box and click the button Insert.
Exercise 3
Electronic forms(ef)
Using the EF, you can create special documents (agreements, questionnaires, contracts, business plans, business forms), in which some information is entered into specific areas, and the rest of the text protected from all changes.
Task 1
Copy the agreement form from the teacher’s folder to your folder. There are places in the contract form that need to be filled out: insert objects called form fields into the underlined places.
Working with form fields is done using PI FORMS
Go through the document from top to bottom in the order in which you fill out the contract and insert the appropriate form fields.
The first field is the contract number. Select the two underscores to the right of the # character in the first line and do the following:
insert a text field from the UI form;
then click on the button Form field options and in the dialog box (BEFORE), set TYPE-Number , Number format-0 , Default number=1 ;
set help text Status bar: Enter the contract number;
F1 key - help text: The contract number is an integer OK/OK.
The next part of the contract is the date. Insert the date as a date field that will be filled in automatically. Run the command INSERT/DATE AND TIME and in DO at check the box - Update automatically.
The next executable field is the last name of the artist; format this field as a list:
paste here combo box from PI and click on the button Form field parameters;
vDO Form field options from PI, set list elements:
Petrov A.
Ivanov G.
Voronkov I.
due date is also a text field, paste it into the DO Form field options bark: TYPE – DATE And Date Format : dd.mm.yy(.dd.mm.yy)
then enter the text fields in the place “ Reward for author sheet " And " Illustration Award » , in these text fields numbers must be entered, necessary in DO Form field options set value default and value format: Type – Number , Default number:= number , Format numbers set 0,00.
Other conditions, Last name First name Patronymic of the Contractor, Last name Initials – Passport details – install simple text fields.
From a simple document to interactive The form of the document is transformed in two ways:
Press the button Form protection on the toolbar.
Menu Service/Protect document in DO check the box Allow only the specified editing method for a document select from the drop-down list
After which the normal text in the document is not available for editing, the input cursor is in the first field of the form when you press the key
Task 2
Open your template file and fill out all form fields and save as document.
Task 3
Create an electronic student profile. Course, department name and marital status make a combo box, insert current date in the field above the form. Fill out the form.
Protect your profile with a password.
Try not to go through frequently used text in documents with AutoText and AutoCorrect.
AutoText processes large chunks of text and saves them with the Word template.
The AutoCorrect feature can replace multiple characters up to 255 characters in full text and will also be available in all Office applications.
Creating and using an AutoText element
Select the text in your document that you want to convert into a reusable snippet.
Press ALT+F3.
Enter the required data in the dialog box Creating a new one standard block . Most of the default values are fine, but including a unique name and description makes AutoText easy to find and use.
Using AutoText
To use text, go to the tab insert> Express blocks, > Autotext and select the desired item.
Setting up and using the AutoCorrect element
In your document, select up to 255 characters that you want to convert into a reusable fragment.
Go to chapter> Options> Spelling and press the button AutoCorrect options.
On the tab AutoCorrect check the box Replace as you type if it is not already installed.
In the section replace Enter the characters you want to initiate for automatic text entry. The text selected in the document should appear in the box on.
Click the button Add, A then click OK and press again OK button .
To use text, enter the characters entered in the field replace. Press Spacebar or Enter to replace the characters you typed with the reusable fragment.
AutoText is not available in the web app, and AutoCorrect does not support text replacement entries.
To do this, click the button Open in Word and change the text.
Note: This page has been automatically translated and may contain inaccuracies and grammatical errors. It is important to us that this article is useful to you. Was the information useful? For convenience also (in English).
The AutoText command allows you to automate the insertion of frequently used words, phrases, or graphic elements into documents. Postal addresses, standard contract clauses, names of goods sold or drawings, addresses are used as autotext elements. email, list of personal data from address book Outlook. Each text or graphic element When saved as an AutoText element, it is given a unique name. Entering an element name inserts AutoText into the document.
Word suggests the first words of the selection as the element name. You can enter a different element name. To save an item along with its formatting, include a paragraph symbol in the selection.
Rice. 5.4. Dialog box used to create an AutoText element
Word contains a ready-made set of autotext elements: frequently found in business correspondence words and expressions like In response to, background information about open file: Date created, File name, Full name file, etc. To insert an AutoText element, enter the first few characters of its name into the document. A tooltip with the AutoText element will appear. Press the key Enter or F3 to accept the offer or continue entering.
Working with AutoText is made easier by the toolbar Autotext(AutoText) (Fig. 5.6). It can be displayed in the following ways:
- Select from menu View(View) commands Toolbars(Toolbars), Autotext(AutoText).
- Press the button Panel(Show Toolbar) in the dialog box AutoCorrects(Autocorrect) tab Autotext(AutoText) (see Fig. 5.5).
Rice. 5.5. Dialog box allowing you to insert frequently used words and expressions
You can view function dictionaries at any time AutoCorrect And Autotext- just out of curiosity, and also to add new elements or remove old ones. To do this, bring up the dialog box AutoCorrect. Select a team Tools>AutoCorrect Options. (If you don't see this command, click the downward arrow at the bottom of the menu.) Click the tab shortcut AutoCorrect(Fig. 7.4).
Using the options listed at the top of the tab AutoCorrect, you can force the program to correct the most common errors (typos). For example, Correct TWO CAPITAL letters at the beginning of a word (for those who type quickly), Make the first letters of sentences capital, Eliminate the consequences of accidentally pressing CAPS LOCK.
In presenting the material in the following sections of this chapter, we assume that the dialog box AutoCorrect you have it open and ready to go.
How to add a new element to the AutoCorrect dictionary yourself
Tab AutoCorrect The dialog box of the same name gives the user the opportunity to create new elements, in particular, to enter text that should be corrected as you type, and text that is the correct version of the first text. The first text is entered in the Replace field, the second text in the To field.
- Typos and common errors are entered in the field Replace.
- The correct option is entered in the field On. (Check the option box Plain text, so that the formatting characteristics do not change.)
- Click the button Add to put the new element into effect.
- Click the button OK, and window AutoCorrect will close.
Note
Please note AutoCorrect is a tool that needs to be used with great care, especially if you have a habit of entering text without looking at the screen.
How to remove items from an AutoCorrect dictionary
First, find the item you want to remove. For example, AutoCorrect replaces the word "it" with "go", but you use the word "IT" as an abbreviation for one of your documents and don't want the program to correct it.
Once you find the word in the list of AutoCorrect items, move your mouse pointer over it and click on it. Click the button Delete. Ready.
Now click on the button OK, and the AutoCorrect window will close. After this, the program will not replace the word "itti" (typed in capitals or lowercase letters, as well as different combinations of lowercase and uppercase) with the word “go”.
Adding items to the AutoText dictionary
To expand your vocabulary Autotext(as you remember, the function Autotext used when Word should type the endings of words or phrases for you), click on the tab shortcut Autotext dialog box AutoCorrect(Fig. 7.7).
Rice. 7.7. AutoText tab of the AutoCorrect dialog box
On the tab Autotext there are no Replace and To fields, like on the tab AutoCorrect. In the figure we see only the Element Name field, where you enter a word or phrase that Word will “add” for you (for example, the details of your company or your address). Try entering the following text in this field:
Company "Horns and Hooves", Internet address WWW.ROGATY.COZ
Click on the Add button and the text will be added to the dictionary Autotext. Now, as soon as you type the word Company in the document, Autotext will intercept your work and immediately offer this entire text. Press the key
Close the dialog box AutoCorrect click on the button OK.
- Fastest tab Autotext can be displayed using the command Insert>AutoText>AutoText.
- Any text selected directly in the document is displayed in the window AutoCorrect on the tab Autotext. Select a piece of text and click on the tab shortcut Autotext. The text you selected appears in the Item Name field of the dialog box Autotext. Click the Add button, then click OK, and the selected text will appear in the dictionary Autotext.
- If you do not want text from the document to be added as an entry, then before selecting the command Insert>AutoText>AutoText Do not highlight a single character in the document.
- AutoText entries are organized according to formatting styles. If you need to classify an AutoText entry into a specific category, define appropriate formatting for it. The style name determines the category in which the AutoText entry appears.
How to remove an element from the AutoText dictionary
If you decide to finally clean your workplace, it would be very wise to start by removing elements Autotext. Find the item you want to delete in the list, click on it to highlight it, and then click on the Delete button. If you are in the mood, you can remove a few more elements in the same way.
If you often use the same established expressions in letters or text, for example, “Good afternoon,” or other similar ones, you can make your work a little easier using the existing functions autotext or autocorrect. These functions have the same property, they add already prepared template text. The only difference between them is the way they are called. works in automatic mode and when entering a combination of letters, provided that there is a ready-made element in the autocorrect list, an option for insertion is offered.
Autotext works in manual mode, and you choose the desired element to insert from the list offered by the program. For use autotext In your document, go to the Insert tab on the Ribbon and click Quick Blocks.
Hover your mouse over the "AutoText" line and select the desired option from the drop-down list.
Whatever on your own add element V autotext type a variant of a word or phrase, select it and click “Express Blocks” and select “Save selected fragment to the Express Blocks collection.”
The “Creating a new standard block” window will open where you should select the necessary parameters, that is, select or create a new category, indicate which collection this fragment should be placed in, etc., then click OK.
If you often use abbreviations, abbreviations, you can do the same tuneentering certain abbreviations. Click "File" and select "Options". Go to "Spelling" and click "AutoCorrect Options."
In the window that opens, on the "AutoCorrect" tab, enter in the field: abbreviation on the left, abbreviation on the right full text. Click "Add" and OK.
Now, after entering an abbreviation in the text and pressing the space bar, the abbreviations will automatically be replaced with the full text.
